MSU E-Commerce Platform

Montana State University System is requesting proposals for an Integrated E-Commerce Software System serving Montana State University-Bozeman and its three affiliate campuses (MSU-Billings, MSU-Northern, and Great Falls College MSU) under RFP MSU-RFP-2027-0866, with proposals due November 5, 2026 at 2:00 PM MST.

The University seeks SaaS, traditional software, or software reseller solutions. Offerors must review and accept 17 prerequisites before entering a bid, including insurance requirements, financial stability verification, data security terms, and contract addendums. Proposals must include the offeror's standard software/service solution agreement, a completed HECVAT assessment, and full disclosure of all cloud providers, subprocessors, and third parties that will access University data. Offerors advancing to final selection may be required to provide a minimum of three references and demonstrate financial stability through audited financial statements for the three years preceding RFP issuance. All costs must be disclosed in the proposal; undisclosed costs will not be reimbursable. The RFP requires specific nondiscrimination language regarding firearm entities under Montana law and disclosure of any artificial intelligence used in proposal development.

Payment terms are Net 30 with no discount for early payment. Contractors must submit a current W-9 form, provide complete remit-to addresses, designate a contract liaison and signatory, and register in SmartBuyMSU, the University's e-procurement solution. The deadline for submitting questions to the public Q&A board is October 8, 2026. Evaluation will be based on scoring criteria detailed in the attached Evaluation Criteria document; specific weighting is not provided in the RFP summary.