Mowing Maintenance of Sewer Easement

The Town of Cary, North Carolina is requesting proposals for sanitary sewer easement mowing, flagging, cutting, clearing, and vegetation maintenance services throughout its service area under an RFP issued September 28, 2026, with proposals due October 28, 2026 at 4:00 p.m. ET.

The Town maintains approximately 1,000 miles of sanitary sewer infrastructure, with roughly half located within sanitary sewer easements across residential, commercial, undeveloped, and wooded properties. Services include flagging easements, mowing grass and low-growing vegetation, trimming vegetation around infrastructure appurtenances, removing brush and fallen debris, and clearing overgrown easements. The primary objective is to maintain safe, reliable, and unobstructed access to sewer infrastructure for preventative maintenance, inspections, cleaning, repair, and emergency response. Pricing shall be submitted on an hourly basis for flagging easements, per linear foot for easement cutting (areas with three years or less growth), and per linear foot for easement clearing (areas with more than three years of growth), with a total not-to-exceed cost clearly indicated.

The initial contract term is three years, with the Town holding the option to renew for up to two additional one-year terms based on satisfactory performance. The anticipated contract award date is November 6, 2026, with an effective date of November 30, 2026. Contractor must provide recent audited or reviewed financial statements, three governmental or private company references for similar work within the past five years, and demonstrate adequate insurance coverage including Commercial General Liability of $1,000,000 per occurrence / $2,000,000 aggregate and Workers Compensation at statutory limits.

Proposals are evaluated on team organization and references (35% weight), contractor personnel (20% weight), equipment and resources (25% weight), and cost proposal (20% weight). Written questions are due October 14, 2026, with Town responses posted October 21, 2026. All proposals must be submitted electronically through the North Carolina Electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/. The Town reserves the right to reject any or all proposals and may request oral presentations for clarification.