Moving and Relocation Services

Auburn University is seeking a moving and relocation services provider through a Request for Proposal (RFP) issued on June 30, 2025, with proposals due by July 9, 2025, at 10:30 AM CDT. The contract requires a comprehensive moving service capable of relocating furniture, equipment, and miscellaneous contents across university departmental locations, including packing services, special event item delivery, and setup. Bidders must provide a minimum team configuration of one manager/supervisor, one team leader/laborer, and three laborers, with an established climate-controlled storage facility located in the Auburn/Opelika, Alabama area. The evaluation criteria will prioritize pricing (50%), customer service (40%), and sustainability efforts (10%), with specific requirements including full replacement cost coverage for lost or damaged items and an inventory management system. A potential site visit is scheduled for July 14, 2025, at 8:30 AM CST, which may be waived depending on university stakeholders' familiarity with the contractor's facility. The initial contract term is one year, with four potential one-year renewal options, and price adjustments limited to 3% annually or the Consumer Price Index, whichever is less.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must use only full-time employees and provide emergency contact response within one hour. While no incumbent vendors are mentioned, the contract requires the successful bidder to follow university policies and maintain a robust service infrastructure. The pricing worksheet indicates a structure based on hourly rates for different personnel types, with a 4-hour minimum charge requirement and climate-controlled storage pricing calculated per hundredweight. Although the exact contract value is not specified, the comprehensive requirements and multi-year potential suggest a significant financial opportunity for the selected vendor. The university will award the contract based on best value, considering factors such as pricing, service quality, marketing programs, issue resolution capabilities, and efforts to reduce packaging waste.