Monitoring and Engineering Services for the Rappahannock Regional Solid Waste Management Board (R-Board)

Stafford County Central Procurement Division, on behalf of the Rappahannock Regional Solid Waste Management Board, is requesting proposals for professional environmental engineering and consulting services on an as-needed basis, with proposals due August 21, 2026 at 11:00 a.m. via eVA. The R-Board intends to award contracts to at least one but no more than three qualified firms.

All key personnel must hold Virginia Department of Professional and Occupational Regulation (DPOR) registration certificates. Scope spans three service categories: annual operating consulting services including general engineering consultation, operational support, waste lift planning, and financial assurance updates; environmental monitoring services encompassing groundwater sampling and analysis, landfill gas monitoring, leachate sampling, and regulatory reporting under Virginia's Solid Waste Management Regulations; and capital construction services including permit amendments, site plan development, disposal cell design, landfill remediation, and construction document preparation. Work is performed at the Eskimo Hill Sanitary Landfill, 489 Eskimo Hill Road, Stafford, Virginia.

The contract term is one year with three optional one-year renewals. The sum of all projects during a contract term shall not exceed $10 million, with individual projects capped at $2.5 million. Individual task order fees shall not exceed $200,000 without R-Board approval. Compensation is negotiated through a Memorandum of Negotiations documenting acceptable labor rates for each service category, with fees established for task orders issued under the term contracts. Price increases upon contract renewal are limited to 3 percent.

Evaluation criteria are strength of overall proposal (30 points), ability and method to perform (25 points), experience and references (25 points), and staffing qualifications (20 points). The County may conduct interviews with two or more qualified offerors and will rank proposals before negotiating with the highest-ranked firm; if negotiations fail, the County will proceed with the next-ranked firm. Questions are due July 31, 2026 at 10:00 a.m. The County reserves the right to distribute task orders among multiple awarded firms based on capability, environmental continuity, construction rationale, availability, and task order pricing.