Mobile Event Seating Solutions

The City of Clearwater Parks and Recreation Department is soliciting proposals for Mobile Event Seating Solutions through RFP 58-25, targeting vendors capable of providing comprehensive portable seating services for community events across Pinellas County. The procurement seeks qualified vendors to deliver, set up, and remove portable bleachers and seating accommodating event attendance ranging from 50 to 13,000 seats at venues including the Eddie C. Moore Complex and Coachman Park. Vendors must demonstrate a minimum of five years of professional experience and submit sealed engineering drawings that comply with Florida Building Code, National Fire Protection Association standards, and Americans with Disabilities Act requirements. The initial contract term is projected from November 2025 through November 2026, with the City reserving options for four potential one-year renewals. Proposal submissions are due on Thursday, September 18, 2025, at 10:00 am, with vendors required to provide comprehensive documentation covering qualifications, seating solutions, operational plans, equipment ownership, pricing structures, scheduling commitments, quality assurance, and regulatory compliance.

The RFP does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though vendors must comply with various certification requirements including E-Verify system participation, scrutinized companies documentation, and anti-human trafficking law compliance. Pricing structures must remain firm for the initial one-year contract term, with potential Consumer Price Index-based adjustments during renewal periods. While specific budget ranges are not directly stated, the comprehensive nature of the seating solutions suggests a potentially significant contract value commensurate with the ability to support events ranging from small community gatherings to large-scale athletic and recreational events. Vendors will be expected to provide a diverse inventory of portable seating equipment capable of meeting varying event requirements, with a focus on flexibility, safety, and regulatory adherence. The procurement appears designed to establish a comprehensive, multi-year partnership with a vendor capable of consistently meeting the City of Clearwater's diverse event seating needs.