MHCC 27-007 Smartsheet Enterprise Renewal

The Maryland Health Care Commission is requesting bids on Smartsheet Enterprise software license renewal under IFB MHCC 27-007, with proposals due November 9, 2026. This is a Small Business Reserve procurement limited to certified small business vendors meeting State Finance and Procurement Article 14-501–14-505 of the Annotated Code of Maryland.

The scope comprises 25 Smartsheet Enterprise licenses and 1 Advance Silver Add-on license to support project planning, tracking, and management with non-licensed participant access capabilities. Bidders must be authorized Smartsheet resellers and submit a Letter of Authorization and a screenshot of manufacturer's suggested retail price with their proposal. Estimated ship dates or lead times for each item must be provided. Bid pricing must remain valid for at least 90 days following the due date.

Place of performance is the Maryland Health Care Commission at 4160 Patterson Avenue, Baltimore, Maryland 21215. Award will be made to the responsive and responsible contractor offering the most advantageous proposal based on evaluation criteria including authorized reseller status, price, and delivery. Annual pricing for multi-year items will be billed on the anniversary of the first invoice date.

Bids must be submitted electronically through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Questions are due November 9, 2026 at 5:00 PM EDT. The agency point of contact is Andrea Allen at 410-764-8791 or andrea.allen@maryland.gov; on-site contact is Levone Ward at 443-890-5876. Invoices should be directed to MHCC.Invoice@Maryland.gov.