Medical Waste Removal and Disposal Services

The State of North Carolina Department of Health and Human Services, Division of Public Health, is requesting bids for medical waste removal and disposal services for the State Laboratory of Public Health and Office of the Chief Medical Examiner located at 4312 District Drive, Raleigh, with bids due August 18, 2026, and a mandatory pre-bid site visit on July 29, 2026, at 9:30 AM ET.

The scope covers regulated medical waste removal, transportation, and incineration-only disposal for biosafety level 1, 2, and 3 operations. The State Laboratory of Public Health requires twice-weekly pickup (Tuesdays and Thursdays, 8:00–10:00 AM ET) for approximately 60 boxes weekly; the Office of the Chief Medical Examiner requires once-weekly pickup (Tuesdays, 8:00–10:00 AM ET) for approximately 30 boxes weekly. Total estimated annual volume is approximately 4,680 boxes. All pricing must be all-inclusive on a per-box basis, including labor, materials, UN 3291-compliant packaging (cardboard boxes, 3-mil red biohazard bags, 2-inch pressure-sensitive tape, labels), transportation, loading, treatment, disposal, inventory management, and associated costs. No premium, overtime, or off-hour fees are permitted; emergency pickups within 48 hours may be charged separately. The vendor must maintain minimum on-site inventory of 60 boxes at the State Laboratory and 30 boxes at the Office of the Chief Medical Examiner and provide certificates of destruction within 30 days of pickup.

Required qualifications include minimum three customer references, financial stability certification, location-of-workers documentation, criminal background checks for all employees and key personnel, registration with the North Carolina Secretary of State, and proof of financial capacity. Personnel must wear company-identifiable uniforms and photo identification and comply with all federal, state, and local medical waste regulations.

The initial contract term is one year with two optional one-year renewal terms at the State's discretion, effective August 1, 2026, or upon final execution, whichever is later. Written questions are due July 31, 2026, at 4:00 PM ET, with responses provided by August 4. Contract award is anticipated in September 2026.