Media Monitoring Services

Miami-Dade Aviation Department (MDAD), a division of Miami-Dade County, Florida, is requesting bids for media monitoring services under ITB0000027, with bids due August 19, 2026. A bid preference for Miami-Dade County Certified Small Business Enterprises (SBEs) applies.

The scope comprises five-year media monitoring and national press release distribution services. The vendor must provide access to an online and print news media library monitoring the top 100 U.S. daily newspapers by circulation, real-time news alerts from national and international sources, and automated daily/monthly/quarterly news clip generation and distribution with analytics reporting focused on Miami International Airport (MIA) and General Aviation Airports in Miami-Dade County. The vendor must deliver a minimum of twenty-four national press releases annually with unlimited words, images, videos, and website/social media embedding at no additional cost. Required deliverables include three customer references demonstrating prior media monitoring experience, platform documentation with at least two sample reports, and designation of an authorized company representative available 24/7. Training for a minimum of three interchangeable users must be provided within five calendar days of the first purchase order, along with electronic training guides.

Required insurance includes Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($300,000 combined single limit), Technology Errors and Omissions ($1 million), Cyber Liability ($1 million per occurrence), and Professional Liability ($1 million per claim), with Miami-Dade County named as additional insured.

Pricing must be submitted through the INFORMS system for all line items. Award will be made to the lowest priced responsive and responsible bidder in aggregate; failure to submit pricing for all items may result in non-responsiveness. Initial contract prices remain fixed and firm for a minimum of twelve months from the effective date; thereafter, price adjustments may be negotiated based on CPI-U for the Miami-Fort Lauderdale-West Palm Beach area, with an allowance account not to exceed 10% of total contract amount for adjustments and additional similar services. Questions are due through INFORMS prior to the published Q&A end date. Bids are submitted electronically through https://supplier.miamidade.gov and must include acknowledgment of any addenda. The contract commences on the first calendar day of the month following Board of County Commissioners approval.