Mechanical/HVAC Project Services, Master Services Agreement

The Madison Metropolitan Sewerage District (MMSD) is seeking proposals for a three-year Master Services Agreement for Mechanical/HVAC Project Services, primarily targeting work at the Nine Springs Wastewater Treatment Plant and regional pumping stations. The procurement is specifically focused on mechanical and HVAC project services, including pipe installation and removal, valve maintenance, pumping unit services, and air handling unit work across pipe diameters ranging from small to 48 inches. Proposals are due by 5:00 p.m. CDT on Thursday, June 19, 2025, with the contract anticipated to start on Monday, August 4, 2025. The evaluation will utilize a 100-point system, assessing firm qualifications (30 points), key personnel qualifications (20 points), repair request responsiveness (20 points), project schedule adherence (10 points), available support hours (10 points), and proposed labor rates (10 points). Prospective contractors must possess applicable Wisconsin licenses and certifications, and demonstrate expertise in mechanical and HVAC technologies specific to wastewater infrastructure. Questions about the RFP must be submitted to Erik Rehr by 4:00 p.m. CDT on Monday, June 9, 2025, with responses posted by Thursday, June 12, 2025.

The RFP does not specify explicit set-aside designations or restrictions on respondent types. Proposers will be required to maintain comprehensive insurance coverage, including workers' compensation, general liability, automobile liability, excess umbrella liability, and professional liability, with specific monetary thresholds detailed in the document. The contract will be structured as a "not-to-exceed" arrangement, with MMSD reserving the right to reject any proposals or award only portions of the project. While no specific incumbent vendors are mentioned, the contract serves the wastewater collection and treatment needs of 435,000 people across 24 Madison-area communities. The procurement covers mechanical and HVAC services for critical infrastructure, suggesting a significant operational importance. Although a specific budget range is not explicitly stated, the comprehensive nature of the services and the three-year contract duration indicate a potentially substantial financial commitment for maintaining and rehabilitating wastewater treatment infrastructure.