Mechanical Services (HVAC)

The Town of Southington is requesting proposals for HVAC preventive maintenance and service across twelve municipal facilities, with proposals due August 12, 2026 at 10:00 a.m. EST via PlanetBids.

The scope covers the Southington Barnes Museum, Calendar House, Fire Houses #1, #2, #3, and #5, Highway Department, Panthorn Highway Garage, Public Library, Police Department, Animal Control Facility, and Town Hall. Work includes routine maintenance performed by licensed technicians, four annual inspections (two comprehensive plus two mid-season filter and belt checks), and 24/7 emergency repair service with a one-hour response time. Proposers must provide individual pricing for each building and a consolidated bid for all facilities, with separate standard, overtime, and double-time rates. Emergency service differentiates regular time (8:30 a.m. to 4:30 p.m. weekdays), overtime (4:30 p.m. through 8:30 a.m. weekdays and Saturdays), and double time (Sundays and holidays), with $50-per-half-hour penalties for response delays exceeding one hour.

The contract term is one year, renewable up to three years by mutual agreement, subject to cost-of-living adjustments not to exceed 3% annually. Selected contractors must provide proof of workers' compensation insurance, employer's liability insurance, and general and automobile liability insurance of at least $2 million each within ten days of notice of selection.

Written inquiries are due July 27, 2026 at 2:00 p.m., and should be directed to engineering@southingtonct.gov. No bidders' conference or mandatory site visits are specified. The Town retains the right to cancel the solicitation at any time prior to contract execution and makes no guarantee of minimum purchases.