Mechanical Services for City Housing

The City of Dearborn Housing Department is requesting proposals for mechanical services encompassing preventive maintenance, emergency response, and inspections across two municipal housing facilities with a proposal deadline of September 22, 2026 at 3:00 PM, a mandatory site visit on September 10, 2026 at 9:00 AM at O'Reilly Manor, and questions due September 15, 2026 at noon.

The scope covers bi-weekly routine mechanical inspections and walkthroughs, 24/7/365 emergency call-out response with a two-hour on-site arrival mandate, monthly planned preventative maintenance on central chillers, boilers, make-up air units, rooftop units, and packaged terminal air conditioners, annual in-unit residential fan coil unit inspections with one-gallon condensate drain flow testing and anti-sludge tablet installation, and seasonal start-up and shut-down commissioning including ASME CSD-1 safety testing. Work is performed at two facilities totaling 351 residential units: John B. O'Reilly Jr. Manor (214 units across 12 floors) and Suzanne Sareini Manor (137 units across 10 floors).

Minimum qualifications require five years of continuous operational experience as a licensed HVAC service contractor performing commercial or multi-family residential maintenance and repair, completion of at least three similar contracts of similar size and complexity within the last five years, and submission of three professional references. All work must be performed by Licensed Mechanical Journey Technicians with EPA Universal Section 608 Certification; boiler servicing requires a valid Class I Boiler Repairer License from Michigan. Insurance requirements include Commercial General Liability Coverage of not less than $1 million per occurrence and $2 million aggregate, Workers Compensation Insurance as required by Michigan law with Employer's Liability limits of $500,000 each accident, and Automobile Liability Coverage of not less than $1 million combined single limit.

The contract term is two years with up to two additional two-year renewal options at the same terms, conditions, and pricing. Evaluation awards 25 points each for experience, qualifications, capacity to provide full scope, and cost. All submissions are required via the Michigan Intergovernmental Trade Network (MITN) website.