Master Preventive Maintenance & Outside Vendor Services

The City of Edinburg, Texas is requesting proposals for a master services agreement covering fleet preventive maintenance, complex mechanical and structural repairs, off-route mobile servicing, seasonal thermal audits, and heavy-duty emergency towing/recovery for Municipal Solid Waste and departmental support assets under RFP 2027-08, with proposals due October 20, 2026 at 3:00 PM CST. An on-site yard inspection is mandatory prior to bid submission to verify fleet specifications, VINs, fluid capacities, and equipment configurations.

The scope encompasses Class 8 refuse fleet preventive maintenance (quarterly PM A, PM B, PM C services and annual hydraulic overhauls), master mechanical and structural repairs, 24/7 heavy towing and landfill recovery services, support fleet and small engine maintenance, HVAC diagnostic and repair services, and seasonal readiness audits. The covered fleet includes Peterbilt 320/520 automated and rear loaders, Battle Motors LET2-46, Mack Granite GR64B, Freightliner 108SD/M2/114SD, Hino 338, International 4300 SBA, Sterling LT-7500, and associated Heil and Labrie collection bodies.

Vendor personnel must hold five years of commercial heavy-duty Class 8 truck experience, active ASE Medium-Heavy Truck Certifications (T8 Preventive Maintenance, T4 Brakes, T1 Engines), current AWS D1.1 or D1.2 structural welding certifications, OSHA 10-Hour safety training, and successful criminal background checks and drug screening. Pricing must be submitted on fixed per-unit rates for PM schedules and routine wear items; time-and-materials repairs are billed at contracted hourly rates with parts capped at actual vendor cost plus 10 percent maximum. All labor hours must conform to Technology & Maintenance Council Standard Repair Times based on Vehicle Maintenance Reporting Standards VMRS Code Key 33 coding, and invoices lacking accurate VMRS coding or exceeding approved matrix hours are automatically rejected.

The contract term runs October 1 through September 30 annually. Mandatory insurance includes Workers' Compensation, Comprehensive General Liability ($250,000 per person / $500,000 occurrence bodily injury; $100,000 property damage per occurrence), Comprehensive Auto Liability, and City Protective Liability with the City named as additional insured. Evaluation weights: Operational Capacity & Facility Capability (25%), Technical Expertise & Staff Qualifications (20%), Pricing & Cost Effectiveness (25%), SLA Compliance & Response Commitment (15%), Past Performance & Municipal References (15%). Questions are due October 9, 2026 at 3:00 PM. The City reserves the right to award in its entirety to a single vendor or split awards among multiple specialized vendors. No contract value is specified.