Mass Notification System, Web Content Management System and Mobile App
Closed State & local contract opportunity Posted
- Solicitation number
- 27C-003J
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The School District of Palm Beach County, Florida, is requesting proposals for a single, fully integrated mass notification system, web content management system, native mobile application, and unified two-way communication hub under ITN 27C-003J, with proposals due August 26, 2026 at 2:00 p.m. EST via BidNet Direct. Small Business Enterprise (SBE) participation is encouraged, with District-certified SBEs eligible for evaluation credit of 0 to 10 points based on dollar participation percentage.
The mandatory scope is a secure, hosted turn-key platform consolidating the District's fragmented ecosystem of disparate communication tools into a single unified solution supporting dynamic, two-way engagement with comprehensive administrative access, auditing capabilities, and immutable records. The District serves over 170,000 students across 183 schools with 22,801 employees and currently processes 17.1 million phone calls, 47.6 million emails, and 36.0 million text messages annually. Vendors must demonstrate three years of audited financial statements and provide at least three references from similar-sized school districts (150+ schools or 100,000+ students) documenting successful all-in-one implementations within 12 months.
Pricing must follow a per-student, per-year all-inclusive model covering all modules, hosting, support, and unlimited usage; one-time implementation and training fees are itemized separately from recurring annual subscription costs. The initial contract term is five years from award, with one optional five-year renewal period at the Board's sole discretion. Implementation should commence during the 2026-2027 school year with full completion by year-end. The current contract expires June 30, 2027.
Evaluation is weighted as follows: Experience and Qualifications (25 points), System Functionality (40 points), Time of Completion for Implementation and Training (25 points), and SBE Participation (10 points). Written questions are due August 11, 2026 at 5:00 p.m. EST. The Evaluation Committee meets September 10, 2026, with oral presentations September 11 and negotiations September 17. Proposals are accepted only through BidNet Direct; hard copy and emailed responses are not accepted.
Opportunity text
Primary Objective The District seeks proposals from qualified vendors to provide a single, turn-key, fully integrated platform to serve as the Districts primary digital communication solution. Mandatory Components: The successful vendor MUST provide a secure, hosted solution that includes ALL of the following components: Web Content Management System (WCMS) Native Mobile Application Mass Notification System Unified Two-Way Communication Hub The primary goals of this procurement are to: Consolidate Tools - Replace a fragmented ecosystem of disparate communication tools (including WCMS, mobile app, mass notification, and behavior applications) with a single, unified platform. Enhance Engagement - Move from static, one-way information "pushes" to a dynamic, twoway engagement model. Ensure Oversight - Provide District oversight and compliance with comprehensive administrative access, auditing capabilities, and immutable records for all communications. Improve Stability - Obtain a highly reliable platform governed by a stringent, financiallybacked Service Level Agreement.
Files
| File | Type | Posted |
|---|---|---|
| palm beach school 27C-003J Special Conditions.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity