Mand. Site Visit* Fire Alarm Srvcs-LDH

The Louisiana Department of Health (LDH) and the Louisiana Office of State Procurement are seeking a comprehensive fire alarm services contract for the Villa Feliciana Medical Complex located in Jackson, Louisiana. The Invitation to Bid (ITB) number 3000024813 solicits a full-service maintenance, inspection, and testing contract for fire alarm systems across three resident buildings. Specific services include annual testing and quarterly inspections of three fire alarm systems and six sprinkler systems, annual sensitivity testing of smoke and duct detectors, and maintenance of peripheral devices. Contractors must provide computer-generated testing reports and replace any failed detectors at no additional cost. All technicians performing work must hold valid licenses from the Office of the State Fire Marshal, and must be capable of responding to service calls within 2 hours during normal business hours with 24/7 coverage. The contract is scheduled for an initial one-year period beginning July 1, 2025, with potential renewals for two additional 12-month periods, not to exceed 36 months total. A mandatory jobsite visit is required for potential bidders, with the bid opening scheduled for June 12, 2025, at 10:00 AM CST.

The state intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications. Bidders must be registered in the LaGov system and submit all required documentation, including a W-9 form for new vendors. The contract requires comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability. Pricing must include all transportation, freight, delivery, unpacking, and debris removal costs, with unit prices to be firm for the contract period. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the bidder must comply with civil rights laws, ADA requirements, and various federal clauses related to anti-kickback provisions, clean air and water acts, and energy conservation. The state reserves the right to adjust quantities during the contract term and will process payments electronically, preferring the LaCarte procurement card for purchases under $5,000 and offering an Electronic Funds Transfer (EFT) option for other payments.