Maintenance for Sharp MX-5071 Copier # 48957

The State of Alabama Office of the Chief Procurement Officer is soliciting bids for annual maintenance of Sharp MX-5071 Copier #48957 through Alabama Buys, with responses due September 21, 2026.

Suppliers must register and submit responses electronically through Alabama Buys; all inquiries must be directed through the Supplier Portal. The contract term is one year, renewable annually by written agreement of both parties for a maximum total contract cost not to exceed $25,000 or a maximum term of five years from the effective date, whichever comes first.

Suppliers must verify E-Verify enrollment if employing personnel within the state. All suppliers and affiliates must be registered and collecting Alabama State and local sales, use, and/or lease taxes. Foreign entities must register with the Alabama Secretary of State before transacting business. Price escalation is permitted only with written approval and cannot exceed 5% of annual contract cost or industry-specific price index increases during the same period.

The State of Alabama is exempt from sales tax and reserves the right to analyze bids for cost realism and price reasonableness. The contract is not a debt of the State and may be canceled for convenience with notice. Suppliers must accept multiple forms of electronic payment from the State at no additional cost, including credit cards, P-cards, and EFT transfers. Products are subject to inspection and acceptance by the State before payment. Venue for any litigation or alternative dispute resolution is Montgomery, Alabama. The contract is governed by Division 4 of the Department of Finance Administrative Code (Chapters 355-4-1 through 355-4-6, effective October 1, 2022).