Mail Services

The Florida Department of Commerce has issued Invitation to Bid (ITB) No. 25-ITB-002-KP for comprehensive mail processing services, primarily targeting the Caldwell Building located at 107 East Madison Street in Tallahassee, Florida. The procurement seeks a qualified contractor to manage mail-related activities including pickup, delivery, processing, printing, sorting, folding, inserting, courier services, on-site staffing, and envelope management. The solicitation covers processing over 173 document templates monthly, with services required across multiple Commerce facilities and encompassing both on-site and off-site mail processing capabilities. Bidders will need to provide detailed pricing for various services including production print, sorting, folding, inserting, copying, fulfillment services, local courier routes, storage, staffing, document composition, and scanning. The bid is scheduled to be opened on May 13, 2025, with an anticipated contract period from July 1, 2025, to June 30, 2028, and potential for up to three additional years of renewals. Evaluation criteria will include past performance, references, and compliance with technical and operational requirements, with the contract to be awarded to the lowest responsive and responsible bidder.

The solicitation indicates a preference for minority-owned businesses and Florida-based vendors, with specific requirements for maintaining a drug-free workplace and environmental considerations. While no incumbent vendor is explicitly identified, the contract includes a standard Vendor Core Contract template that outlines comprehensive state procurement requirements, including compliance with public records laws, non-discrimination statutes, and employment eligibility verification. The contract will be subject to annual legislative appropriation and availability of federal funds, with payment contingent upon satisfactory completion of deliverables. Though a specific budget range is not detailed, the comprehensive pricing structure suggests significant scope for mail processing services across state facilities. Potential bidders must demonstrate capability to handle complex mail processing needs, including managing various document types related to reemployment assistance, claims processing, and administrative communications. The contract framework allows for potential three-year renewals based on satisfactory performance and fund availability, providing long-term opportunities for the selected vendor.