Loop Repair Services - On-Call

The City of Raleigh, North Carolina, Department of Transportation — Operations Division is requesting proposals for on-call embedded roadway traffic signal loop repair and replacement services under RFP #274-TR-2026-05, with proposals due August 31, 2026 at 5:00 p.m. EST.

The scope includes repairing or replacing embedded detection zone loops in the traffic signal system, installing lead-in wire to junction boxes or cabinets, providing hook-up connections, and furnishing all materials such as junction boxes, risers, and concrete work. Work must commence within one week of notification and be completed within two weeks. The contractor owns all work-zone safety responsibilities. Notifications of completion must be sent to the Traffic Signal Superintendents via email for inspection and approval.

The contract carries an initial three-year term with two one-year renewable options available to the City, for a maximum length of five years. All hourly rates must be fully burdened to include overhead, profit, lodging, meals, and transportation.

Evaluation uses a two-stage process. Stage 1 allocates 100 weighted points: corporate background and experience (20 points), firm financial stability (15 points), project understanding (15 points), project approach (20 points), team firm experience (15 points), and proposed cost (15 points). Stage 2 may include interviews or demonstrations worth up to five additional points. Pricing must be submitted in a sealed envelope on the Proposal Cost Form.

Required insurance includes a minimum $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and Worker's Compensation per North Carolina statute. Written questions are due August 18, 2026, with anticipated City response by August 24. The evaluation meeting is anticipated for September 4, with selection announced tentatively September 11. Proposers must submit one signed original, one electronic PDF version on a USB Flash Drive, and three copies to the designated address.