Lockwood Library Move

Closed State & local contract opportunity Posted

Solicitation number
2134239
State
New York
Responses due

Opportunity facts

Jurisdiction
Point of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The University at Buffalo Libraries is requesting proposals for professional library collection moving services under RFP 25RAL0091, with proposals due August 31, 2026 and a mandatory pre-bid site visit on May 18, 2026 at 9:00 AM EST. Failure to attend the site visit will result in bid rejection.

The scope is relocation of approximately 650,000 items from Lockwood Memorial Library to up to five on- and off-campus locations in preparation for a 2027 renovation. Much of the material must be double-barcoded and prepared for ingestion into the Libraries' Annex, a high-density off-site storage facility operating under the Harvard Model and managed through the CaiaSoft library storage management system. The awardee must integrate with the CaiaSoft system and coordinate with the University's existing library operations infrastructure.

The pre-bid site visit is at the University at Buffalo North Campus, University Libraries, Buffalo, New York 14260. RSVPs are due by Friday, May 15, 2026 at 1:00 PM EST to Alex Borichevskiy at aboriche@buffalo.edu. Questions are due Monday, June 1, 2026 at 4:00 PM EST; answers will be issued Friday, July 10, 2026. Proposals must be submitted through the University's ShopBlue eProcurement system (Jaggaer) by the bid opening date of Monday, August 31, 2026 at 2:30 PM EST.

Binding proposals remain firm for ninety days from bid opening. New York State Finance Law Sections 139j and 139k impose restricted-lobbying restrictions that remain in effect until a binding contract exists and all other bidders are notified. The University reserves the right to reject any or all proposals, request clarifications, negotiate terms consistent with the solicitation, and reject separable portions of offers. No contract value is disclosed.

Opportunity text

As posted by the source.

PROJECT BACKGROUND The University Libraries' largest library, Lockwood Memorial Library, will be undergoing a complete renovation beginning in 2027. In support of this renovation, the University at Buffalo Libraries are issuing this Request for Proposal ("RFP") to identify a firm ("Contractor") for the provision of professional library collection moving services (the "Services"). The Contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations. Much of this material will need to be double-barcoded and prepared for ingestion into the Libraries' Annex, a high-density off-site storage facility that operates using the Harvard Model and is managed through the CaiaSoft library storage management system. MANDATORY PRE-BID SITE VISIT Prior to Bid submissions being accepted, all potential Bidders will need to attend the mandatory pre-bid site visit at the date, time, and meeting place outlined below. Failure to attend the pre-bid site visit WILL result in the rejection of your bid. The purpose of the site visit is to tour the library facilities and answer questions. Date: Monday, May 18, 2026 Time: 9:00 AM EST Meeting Place: University at Buffalo North Campus University Libraries Buffalo, NY 14260 RSVP to Alex Borichevskiy at aboriche@buffalo.edu and indicate the number of people attending no later than Friday, May 15, 2026 at 1:00 PM EST. Subject of email should be: "RFP # 25RAL0091 - Site Visit RSVP" to ensure delivery. Any questions regarding the Pre-Bid Site Visit should be directed to Alex Borichevskiy at aboriche@buffalo.edu. Subject of email should be: "RFP # 25RAL0091 - Site Visit Questions" TIMELINE OF EVENTS Event Date Issuance of Notice Tuesday, April 21, 2026 Mandatory Pre-Bid Site Visit Monday, May 18, 2026 at 9:00 A.M. EST Deadline for Submission of Questions Monday, June 1, 2026 at 4:00 P.M. EST Answers Issued to All Bidders Friday, July 10, 2026 Bid Opening Date Monday, August 31, 2026 at 2:30 P.M. EST Presentation Dates September 2026 Notice of Award (tentative) October 2026 Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.90% WBE Goal: 14.10% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%

Files

File Type Posted
RFP# 25RAL0091 Instructions to Bidders.docx DOCX document

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