Live Streaming of RGRTA Public Meetings

Rochester Genesee Regional Transportation Authority (RGRTA) is seeking a qualified vendor to provide live streaming of RGRTA public meetings, board management software, and related technical and support services, with responses due August 21, 2026. The procurement carries a 30% Minority and Women Business Enterprise (MWBE) contracting goal and a 6% Disadvantaged Business Enterprise (DBE) goal.

The scope encompasses live streaming infrastructure for public meetings, board management software integration, and ongoing technical and support services. Event files and procurement documentation are available on the RGRTA Supplier Portal at https://supplierportal.myrts.com/ beginning at 8:00 a.m. on July 17, 2026. Vendors must register on the portal, provide required documentation including Federal Tax ID or Social Security number and W-9 forms, and classify their business type and applicable commodity codes. Diversity certifications should be noted during registration if applicable.

Town Hall Streams, LLC is the incumbent vendor for identical or substantially similar services procured within the past five years. Questions may be submitted through the portal's Q&A Forum; specific question deadline is not stated in the source materials provided. Responses must be submitted electronically through the portal by the August 21 deadline. Portal guidance indicates that submission of a response constitutes acceptance of all terms and conditions presented in the event files, and vendors may edit unsubmitted responses, modify or withdraw submitted responses while the event remains open, and reinstate withdrawn responses if necessary.

Additional support is available through Sara Farr at sfarr@myrts.com for account management and vendor registration inquiries.