Lindsey-Flanigan Courthouse Audio Visual and Electronic Presentation Systems

The Colorado Judicial Department is seeking a vendor to install comprehensive audio-visual and electronic presentation systems for eight specific courtrooms (4G, 4H, 5A, 5B, 5C, 5D, 5G, and 5H) within the Lindsey-Flanigan Courthouse in Denver. The Request for Proposal (RFP 26004) requires a fully functional sound, visual evidence presentation, and video conference system that will integrate advanced technological components including Q-SYS network processors, touch screen controllers, auto-tracking cameras, wireless microphone systems, hearing assistance packages, and display monitors. Potential bidders must be registered in the Colorado Judicial Department's Electronic Bidding System and provide detailed documentation including Q-SYS certifications, organizational details, staff qualifications, and implementation schedules. A mandatory pre-bid site visit is required, and the project must be completed by September 30, 2026, with the contract term anticipated to be two years with possible extensions. The solicitation's due date is August 6, 2025, and the project is funded through a federal grant (Assistance Listing Number 21.027, FAIN SLFRP0126) from the U.S. Treasury, which imposes additional federal provisions and compliance requirements.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders will be required to submit comprehensive business documentation, including a Business Organization Statement, Non-Collusion Affidavit, and current W-9 form. The Judicial Department reserves the right to award multiple contracts and will negotiate the total project budget, with no guaranteed spending amount. While specific budget ranges are not disclosed, the proposal requires bidders to include pricing for all installation labor, equipment, and delivery costs. Vendors must carry specified insurance types and amounts, which must be secured within fourteen days of award. The project involves replacing or upgrading existing courtroom audio-visual infrastructure, with the goal of creating a modern, integrated technological environment that supports efficient court proceedings. Successful contractors will need to demonstrate technical expertise in audio-visual systems, particularly in courtroom settings, and provide comprehensive installation and potentially ongoing support services.