Library Audio Visual Room

The Town of Yorktown, located in Westchester County, New York, is seeking sealed proposals for a comprehensive Audio/Visual (AV) room installation project at the John C. Hart Memorial Library. The procurement involves the purchase and installation of a sophisticated AV system for the library's Community Room and Program Room, with specific requirements for hybrid meeting capabilities and advanced technological infrastructure. Bidders must submit an original completed Proposal Form, a detailed narrative responsive to project specifications, and a Non-Collusive Bidding Certificate. The project requires installation of specific equipment including Sennheiser wireless microphones, a Digital Projection 10k Lumen Laser Projector, network infrastructure components, ceiling speakers, projection screens, PTZ cameras, network switches, and control touchscreens. The bid is scheduled to be received by the Town Clerk on Friday, April 25, 2025, at 10:00 A.M., with specifications available through the Town Clerk's office, the town's website (www.yorktownny.gov), and BidNet Direct (www.bidnetdirect.com). Evaluation criteria suggest the town will select the bid based on the lowest responsible bid or best value, with the ability to adjust project quantities by up to 30%.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are mentioned in the documentation. The project will require comprehensive integration of new AV technology with existing library infrastructure, including networking and control systems. While specific budget details are not explicitly stated, the bid package requires an all-inclusive price covering equipment, spare parts, warranties, performance guarantees, and a service contract. The project is governed by New York State prevailing wage requirements, with detailed wage schedules provided for various trade classifications involved in the installation. Contractors and subcontractors must adhere to specific hourly wage rates and supplemental benefits for trades such as carpenters, electricians, operating engineers, laborers, and painters. The wage schedule, identified with Prevailing Rate Case Number 2025003933, covers the period from July 2024 through June 2025 and includes comprehensive guidelines for wage compliance, including mandatory posting of rates and potential penalties for non-compliance.