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Legal Process Services

Solicitation # RFBRC2025041
Posted 4/7/25, 12:00 AM
No Updates
Due 5/22/25, 3:00 PM
State
New York
Source
No public source available
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Rockland County is seeking a contractor to provide comprehensive legal process services through Request for Bid (RFB) RFB-RC-2025-041, with bids due on May 22, 2025 at 3:00 PM EDT via the Bonfire Portal. The procurement covers legal document service across multiple geographic regions, including Rockland County, adjoining and non-adjoining New York counties, New Jersey counties, New York City counties, and out-of-state locations. Required services include standard base service, in-hand service, rush service, and immediate/same-day service, with specific deliverables involving serving legal documents, filing affidavits, and conducting supplementary searches such as voter registration, DMV records, and social media investigations. The successful bidder must demonstrate comprehensive knowledge of New York legal process provisions, including Civil Practice Law and Rules, Surrogate's Court Procedure Act, Family Court Act, and multiple other legal statutes. Bidders will be evaluated on their ability to serve papers quickly, provide detailed documentation, maintain nationwide service capabilities, and offer competitive pricing across various service categories.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is Serenity Civil Preparation Services, who previously held a contract from July 2021 through June 2022 with extension options through June 2025. The County anticipates spending between $25,000-$35,000 annually on process services, with pricing structured per service and varying by geographic region and service type. Bidders must provide percentage discounts for specialized services not specifically itemized in the bid and demonstrate the ability to handle multiple emergency papers within one calendar day. The contract will be for an initial one-year term with four potential one-year renewal options, allowing for long-term engagement if performance meets county standards. Pricing ranges from $39.82 for standard base service within Rockland County to $108.09 for rush service outside New York State, with additional fees for supplementary services like skip tracing and record searches.

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