Legal operating intelligence system

The City of Carlsbad, New Mexico issued a sole source procurement determination for the acquisition of Filevine, a proprietary legal case file management software system classified as a Legal Operating Intelligence System. This procurement is being conducted through a sole source process, which means the City's Legal Department has determined that Filevine is the only vendor capable of meeting the municipality's specific requirements due to its unique integrated functionality and exclusive intellectual property rights. The City conducted market research reviewing multiple software packages but concluded that no comparable solutions could replicate Filevine's integrated features and capabilities. The procurement was posted on April 7, 2026, with a due date of May 7, 2026, allowing thirty calendar days for public challenge of the sole source determination. The deliverable is a software-as-a-service (SaaS) solution for legal case file management, with the procurement request dated March 11, 2026. The purchase amount is listed as $22,200, though documentation indicates this figure may be incomplete. Written approval from the Purchasing Manager is required before a purchase order can be issued following the thirty-day posting period.

This procurement is restricted to Filevine, Inc., as it is a sole source determination, meaning no other organizations are eligible to respond or compete for this contract. Filevine, Inc. is the incumbent vendor and sole provider, headquartered at 1260 Stringham Avenue, Suite 600, Salt Lake City, Utah 84106. The company holds exclusive intellectual property rights, source code ownership, and all maintenance rights for the system, which forms the basis for the sole source justification. Filevine's Deputy General Counsel provided official confirmation of the sole source status in a supporting letter dated March 2, 2026. The estimated contract award value is approximately $22,200, though the complete budget or multi-year funding commitment is not fully detailed in the available procurement documentation. No other incumbent vendors or alternative technology platforms are identified, as this procurement is exclusively designated for Filevine's proprietary solution.