LED Display Systems Modernization

The University of Washington is soliciting proposals to replace and integrate the Alaska Airlines Arena at Hec Edmundson Pavilion's existing video display infrastructure with a new, high-performance LED display system, with proposals due September 16, 2026 at 3:00 p.m. Pacific Time.

The scope comprises replacement and integration of arena video display infrastructure with a high-performance LED display system. An optional pre-bid site walk is scheduled for September 1, 2026 from 10:30 a.m. to 12:00 p.m. at Hec Edmundson loading dock (3870 Montlake Boulevard NE, Seattle, Washington 98195). The question period closes September 8, 2026 at 3:00 p.m. PST, with addenda published by September 9 if necessary. Clarification requests from the University are anticipated for the week of September 21, 2026, and scoring and final evaluation with designation of the Apparent Successful Bidder is estimated within five days after finalization.

All submissions and communications must occur through the University of Washington's Workday Strategic Sourcing system. Interested parties must register on the platform and establish a supplier profile to submit questions and responses. Brianna Divine, Senior Contracts Manager and Solicitation Coordinator, serves as the sole point of contact for Workday access issues only, reachable at bdivine@uw.edu. All other solicitation-related questions, requests for information, and clarifications must be submitted through the Workday Strategic Sourcing message portal. RFP documents, attachments, forms, questionnaires, and addenda are available for public access on the platform without requiring login.