Learning Management System

Southwest Wisconsin Technical College is seeking a comprehensive Learning Management System (LMS) through a competitive Request for Proposal (RFP #2526-03) covering Grant County, Wisconsin. The college requires a robust LMS solution that supports current academic operations, serving approximately 7,189 students across a 3,800 square mile district. Key deliverables include a system with WCAG 2.1 AA accessibility compliance, mobile applications, AI-enhanced features, and seamless integration with existing systems like Anthology (Student Information System) and Microsoft 365. The evaluation will utilize a weighted scoring system prioritizing academic innovation (30%), user experience and accessibility (15%), reliability and performance (15%), implementation support (10%), security and compliance (10%), system integrations (10%), and total cost of ownership (10%). Critical procurement dates include an optional pre-RFP meeting on September 22, 2025, at 1:00 p.m., vendor demonstrations and pilot projects scheduled for the week of January 12, 2026, board approval anticipated on May 21, 2026, and vendor award notification on May 22, 2026. Proposals are due on November 3, 2025, at 1:00 p.m. CST, with a potential contract term of up to five years and possible one-year extensions for a maximum of seven years.

The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Existing infrastructure requirements include integration capabilities with Active Directory/Azure AD and third-party tools such as Turnitin, Respondus, and Grammarly. The college seeks a solution that supports browser and device agnosticism, advanced content management, comprehensive assessment tools, detailed analytics, and strong accessibility features. Vendors must provide extensive documentation demonstrating system capabilities, including cyber security protocols, disaster recovery plans, and comprehensive support and training resources. While specific budget allocations are not explicitly stated, the Vendor Cost Proposal spreadsheet indicates the college will evaluate pricing across a five-year implementation period, covering licensing, integration, authentication, consulting, support, maintenance, training, and mobile app add-ons. The procurement is part of the Wisconsin Technical Colleges Purchasing Consortium, which allows potential cooperative purchasing agreements that could extend the contract's reach to other educational institutions across the state.