Laurel Ridge Community College_Landscaping Materials and Services

The Virginia Community College System (VCCS) Shared Services Center is issuing an Invitation for Bids (IFB) on behalf of Laurel Ridge Community College to procure landscaping materials and services. The solicitation seeks qualified contractors to supply and deliver mulch, landscaping plants, and perform additional landscaping services including flower planting, mulch placement, and shrub/tree pruning and planting across Fauquier County and Page County in Virginia. Mulch must be double or triple-shredded, non-dyed brown material of high quality and free of contaminants and pests, while landscaping plants must meet strict quality standards including proper hardening-off, healthy root systems, and pest-free conditions with no substitutions permitted without prior approval. Contractors must demonstrate qualifications and experience in providing these services and must be capable of coordinating deliveries with three to five days' advance notice and 24-hour notification requirements. Proposals will be evaluated on five criteria weighted equally at 20% each: quality of products and services, qualifications and experience, methodology and plans, proposed pricing, and small business subcontracting plan. Written questions must be submitted by May 8, 2026, at 2:00 PM to Patrick Millehan, Senior Contract Officer, at pmillehan@ssc.vccs.edu, with proposals due electronically through eVA by May 21, 2026, at 2:30 PM local time. The initial contract term will be one year with four optional one-year renewal periods.

All offerors must submit a Small Business Subcontracting Plan demonstrating a goal of 42% purchases from DSBSD-certified small businesses, establishing a set-aside preference for disadvantaged small business enterprises. Contractors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence, and automobile liability of $1,000,000 combined single limit. Proposals are limited to 100 typed pages in 11-point font minimum and must include the Vendor Data Sheet, State Corporation Commission Form, Proprietary Information Form, Small Business Subcontracting Plan, AI Disclosure Form, and official Pricing Schedule with unit costs for mulch delivery, landscaping plants by type with catalog prices and discounts, and hourly rates for additional services. Pre-award site visits may be conducted at no cost to offerors. No specific budget range or award value is disclosed in the solicitation; however, the Commonwealth reserves the right to make multiple awards and may cancel the solicitation without providing reasons for rejection.