Landscape Maintenance Services

The Town of Gilbert is requesting bids on landscape maintenance services for eleven Parkway Improvement Districts (PKIDs) in residential subdivisions, with bids due September 23, 2026 at 2:00 p.m. and a mandatory site visit on September 10, 2026 at 6:30 a.m. for two districts (Madera Parc and Circle G Meadows III); bidders must visit the remaining nine districts independently. The Town reserves the right to award as one complete package or by group of districts.

Bidders must submit separate bids for each of the eleven districts; lump-sum bids for district combinations are not acceptable. Scope encompasses mowing, edging, cleaning, debris removal, weed control, tree and shrub care, fertilization, pest control, and storm event response across turf and decomposed granite areas. Pricing must include all labor, equipment, materials, and Town sales tax, with monthly compensation specified in individual district bid schedules.

Eligibility requires three years of continuous landscaping maintenance experience, current International Society of Arboriculture certification, Arizona Structural Pest Control Commission licenses, a local office within Maricopa County, and a full-time field supervisor fluent in English and Spanish. Minimum staffing levels are specified for each district. The contract term runs January 1, 2027 through December 31, 2027, with the option to renew for up to five additional one-year terms.

Each bid must be accompanied by a bid bond equal to ten percent of the total bid amount. The successful bidder must furnish performance and payment bonds, each equal to fifty percent of the contract price, and maintain comprehensive insurance including general liability of $2,000,000 per occurrence and Arizona statutory workers' compensation coverage. The IFB incorporates a detailed rework time limit schedule with specified deduction amounts for performance failures. A pre-bid conference is scheduled for September 9, 2026 at 10:00 a.m. via Microsoft Teams. Questions are due prior to bid opening.