Landfill Methane Capture and Utilization Project RFQ

The County of Rockingham, Virginia is requesting qualifications from Design-Builder and grant-administrator contractors for a landfill methane capture and utilization project funded by the EPA's Climate Pollution Reduction Grant, with RFQ responses due August 24, 2026 at 2:30 p.m.

Qualified applicants must be properly licensed general contractors authorized to do business in Virginia with at least five years of construction experience, including demonstrated experience with landfill gas collection systems and federal grant compliance. Applicants must provide letters from a surety company with A.M. Best rating of A or better confirming ability to obtain performance and payment bonds, and from insurance providers confirming availability of comprehensive general liability, builder's risk, automobile, and boiler and machinery coverage. Davis-Bacon wage requirements, federal equal employment opportunity provisions, Clean Air Act and water pollution control standards, drug-free workplace requirements, and other applicable federal and state regulations apply.

The scope encompasses final engineering design and permitting by end of 2026, equipment procurement in late 2026 to early 2027, installation of two methane monitoring stations with continuous measurement capabilities at the County Landfill at 813 Greendale Road, Harrisonburg, Virginia, and system commissioning with performance testing in early 2028. The project expands the existing gas collection and control system into Phase 5 of the landfill and includes installation of an enclosed flare to replace the current open flare.

Evaluation criteria are: licensing, bonding, and insurance documentation (15 points); capacity and skill to deliver services within specified timeframes (15 points); experience and qualifications of assigned project manager, superintendent, and quality control manager (20 points); past involvement with similar projects in Virginia (20 points); professional references (15 points); and overall quality and completeness of the letter of submittal (15 points). Up to three applicants will be pre-qualified. The Board of Supervisors reviews the shortlist August 26, 2026. Qualified applicants receive the full Design-Build RFP by August 28, 2026, with proposals due September 28, 2026. RFP interviews occur September 30, 2026, with an RFP decision October 7, 2026. The grant period runs October 1, 2024 through September 30, 2029. Payment is made upon project completion.