Lake Orange Concessions

The Virginia Department of Wildlife Resources (DWR) is soliciting unsealed bids for the Lake Orange Concessions contract through Invitation for Bids (UIFB #66573), which encompasses comprehensive services for Lake Orange. The procurement seeks a qualified vendor to provide concession operations, boat rentals, maintenance services, and creel survey activities from March 15th through October 15th, operating between one hour before sunrise and one hour after sunset. Key deliverables include managing pre-packaged food and sundry item sales, providing boat rentals with required safety equipment, conducting grounds maintenance (mowing, fertilizing, and trash removal), and performing detailed creel surveys to record fish catch data. The contract term runs from March 1, 2025, through February 28, 2026, with five optional one-year renewal periods. Bids are due by 2:00 PM EST on February 10, 2025, with the contract to be awarded on a grand total basis to the lowest responsive and responsible bidder. Vendors must submit pricing for two specific line items: Administration of Creel Survey and Maintenance Services at Lake Orange. Notably, the sale of alcoholic beverages is prohibited, and all concession items and rental fees require pre-approval from DWR.

The solicitation is exclusively set aside for DSBSD-certified micro businesses or small businesses, with specific emphasis on women-owned and minority-owned businesses that have received small business certification. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit) if applicable. Price increases during potential renewal periods are limited to the percentage increase in the OTHER SERVICES category of the Consumer Price Index for Urban Consumers (CPI-U). While specific budget ranges are not explicitly detailed, the contract involves operational management of Lake Orange's recreational facilities. The Notice of Award indicates that Darrell Kennedy, located in Locust Grove, VA, was the successful bidder for this contract, having submitted their bid response on February 7, 2025, at 9:34 AM. The procurement is managed by Procurement Officer Kim Chaney from DWR's Henrico, VA office, and interested parties may submit clarification questions prior to the bid submission deadline.