Lab Equipment: Preventative Maintenance Bruker

The State of Minnesota Department of Administration is soliciting proposals for multi-year preventative maintenance service coverage of two Bruker MALDI Biotyper instruments under RFP SWIFT Event No. G0210-2000018492, with proposals due July 23, 2026 at 3:00 p.m. Central Time and questions due July 20, 2026 at 10:00 a.m. Central Time. Respondents must be an Original Equipment Manufacturer, Authorized Manufacturer, or Authorized Distributor; broker responses will not be accepted. Authorized Distributors and manufacturer's representatives must either be listed as authorized representatives on Bruker's website or provide written authorization from Bruker on company letterhead.

The scope covers comprehensive annual support for two instruments (serial numbers 189013240809 and 189013240841) including unlimited onsite emergency service visits with 3–5 business day response times, one planned maintenance visit annually with full inspection and parts included, high-priority remote support with 1-hour response during business hours, software updates and upgrades, and wear-and-tear parts coverage including lasers, detectors, tubes, and pumps. Installation services and system upgrades are excluded.

The estimated annual contract value ranges from $47,000 to $55,000, though this estimate does not constitute a minimum or maximum obligation. The anticipated contract period begins July 31, 2026, and extends through a future end date determined by the pricing and term options proposed by the responder; the State reserves the right to select contract terms of varying lengths (three-year, five-year, seven-year, or other durations). Pricing must be submitted for fourteen line items representing annual maintenance periods across a seven-year term.

The contract is procured on behalf of the Minnesota Department of Health. All responses must be submitted electronically through the SWIFT Supplier Portal; fax and non-electronic submissions will not be accepted. Responder cost proposals and terms remain firm for 180 days. Evaluation proceeds in three phases: Phase 1 assesses responsiveness and mandatory requirements; Phase 2 evaluates acceptance of State terms and conditions (100 points), cost detail (900 points), and preference points if applicable (120 points); Phase 3 selects finalists based on best value. All responses must be registered as suppliers in SWIFT prior to award notification.