Kodak scanner maintenance services

The South Carolina Department of Motor Vehicles is seeking a qualified contractor to provide annual preventative maintenance services for six Kodak i5850 scanner units located at their headquarters in Blythewood, South Carolina. The procurement is structured as an Invitation for Bid for comprehensive scanner maintenance, requiring certified Kodak service technicians to perform on-site inspections no less than once per year. Key service requirements include a three-hour emergency response time, daytime support availability, and maintenance performed between 8:00 AM and 4:30 PM, Monday through Friday, excluding state holidays. The contract will have an initial one-year term from August 27, 2020, with an optional one-year renewal, extending potential service through August 26, 2022. Bidders must submit online proposals by April 24, 2020, at 10:00 AM, with all questions due by April 17, 2020, and award notification scheduled for May 1, 2020. Contractors must provide unit pricing for all six scanner units for both contract years, with all-inclusive pricing to be invoiced at the beginning of each contract term. Evaluation will be based on lowest responsible and responsive bid, with contractors required to maintain specific insurance coverage including $250,000 commercial general liability and auto liability insurance.

The solicitation allows for South Carolina resident contractor and subcontractor preferences as outlined in Section 11-35-1524 of the state code. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified vendors who can meet the technical and insurance requirements. Contractors must use genuine certified Kodak parts for any replacements and will be required to provide itemized maintenance reports after each inspection, including recommendations for future repairs. The contract's total value is not specified, but pricing will be determined on a per-unit basis for the six scanner units across two potential contract years. Payment terms are net thirty days or better, with invoices requiring the state-issued purchase order number. The final contract award remains subject to fund availability and appropriation in subsequent fiscal periods, providing the state with flexibility in contract execution.