Kitchen Equipment Repair and Service (Cooperative)

Orange Ulster BOCES is seeking sealed bids for kitchen equipment repair and service for the BOCES and its participating component school districts in Orange and Ulster Counties, New York, with bids due August 11, 2026 at 2:00 p.m. This is a cooperative procurement available for piggybacking by cross contract.

Vendors must be authorized representatives of kitchen equipment manufacturers with a minimum five-year relationship duration and must provide emergency repair service on a 24/7 basis with response or contact required within four hours; normal service calls require response within 24 hours. The scope encompasses preventive maintenance, diagnostic services, repair, and installation for commercial kitchen equipment across two optional categories: refrigeration and freezer equipment, or cooking, food preparation, dishwashing, air exhaust equipment, sinks, and counters. BOCES may make separate awards by category.

The contract runs September 10, 2026 through September 9, 2027, with BOCES retaining the right to extend for up to four additional one-year periods at the sole option of the purchasing agent's recommendation and Board of Education approval, with any price increases not exceeding the Consumer Price Index plus 30 days prior to renewal. Prevailing wage rates apply under New York State Labor Law Section 220-d, with certified payroll required with invoices. Pricing structure includes onsite labor rates differentiated by time of day and day of week, shop labor rates, mechanic helper rates, materials markup percentage, and mileage at a per-mile rate limited to one round trip per work order.

Bidders must submit bids in duplicate with original signatures in blue ink via sealed envelope, mail, or hand delivery; electronic submissions on flash drive are encouraged if accompanied by hard copy signature pages. Required certifications include notarized Iran Divestment Act certification, Non-Collusive Certification, Conflict-of-Interest Certificate, and Sexual Harassment Statement. Minimum required insurance includes Commercial General Liability of $1 million per occurrence/$2 million aggregate, Automobile Liability of $1 million combined single limit, statutory Workers' Compensation and NYS Disability Insurance, and Umbrella/Excess Insurance of $3 million. Awards will be made to the lowest responsible bidder considering reliability, quality, specification conformity, and delivery terms.