Keenholts Park Athletic Field - Lighting/Electrical Install (Guilderland)

The Town of Guilderland, New York is requesting sealed bids for electrical installation and site completion at a new softball-field lighting system in Keenholts Park, with bids due October 2, 2026 at 2:30 p.m. New York State prevailing wage and federal prevailing wage requirements apply.

The scope covers furnishing and installing all electrical wiring, panel, and appurtenances to complete a Musco Light-Structure System with TLC for LED consisting of 18 fixtures across four pole structures. The Town will purchase and deliver lights, poles, and foundations; the contractor is responsible for all labor, materials, equipment, permits, insurance, bonds, and incidental work. Electrical requirements are 208-volt single-phase at 20.27 kW. The contractor must achieve substantial completion and operational readiness within 160 days from Notice to Proceed, with final completion within 60 days thereafter. Liquidated damages of $1,000 per day apply for delays beyond specified completion dates.

Bids are structured on a unit-price basis with lump-sum items for mobilization, site excavation, light-structure installation, electrical work, and final site restoration. The contractor must submit a payment and performance bond equal to 100 percent of the contract price and maintain comprehensive insurance including worker's compensation, commercial general liability of $2 million, automobile liability of $1 million, and umbrella liability of $1 million. Progress payments are made monthly at 95 percent of work completed with 5 percent retainage until substantial completion.

Award will be based on lowest responsible bid meeting all specifications and requirements. An optional pre-bid meeting is scheduled for September 23, 2026 at 2:00 p.m. at the project site. Bid documents are available digitally through Empire State Purchasing Group (BidNet) beginning September 10, 2026, or in hardcopy from Town Hall for a $100 deposit per set. The Town reserves the right to reject any and all bids and to negotiate contract terms with the successful bidder.