KD/VDC/ICE chests/08-26/lot BID126819

The Virginia Distribution Center (a procurement entity of the Commonwealth of Virginia) is soliciting one-time bids on two ice chests through a lot-bid structure requiring both items or neither to be awarded, with bids due August 26, 2026. DSBSD-certified micro businesses (bids up to $10,000) and DSBSD-certified small businesses (bids not exceeding $100,000) receive preference, provided the agency determines bid price is fair and reasonable.

This is a Quick Quote competitive sealed bid solicitation submitted electronically through eVA. Bidders must identify manufacturers and manufacturer part numbers for each ice chest offered and guarantee all delivered products for six months against defects, spoilage, infestation, and tampering. Bid prices shall be firm unit prices on an F.O.B. delivered basis with freight prepaid to the Virginia Distribution Center in Sandston, Virginia 23150. Cash discounts for prompt payment of 20 calendar days or longer will be considered in net low bid calculation; discounts exceeding 3% are excluded from bid evaluation but available upon timely payment.

All items must be palletized on 48-inch by 40-inch 4-way entry hardwood pallets, stretch-wrapped with clear wrap only, with maximum gross weight of 2,600 pounds and maximum height of 56 inches. No mixing of items on pallets is permitted. Deliveries must be made during approved receiving hours (7:15 a.m. to 3:00 p.m., Monday through Friday, excluding Commonwealth holidays and scheduled closings) by appointment only. Award will be made to the lowest responsive and responsible bidder. Contractors must retain all books, records, and documents for five years after final payment or until audited by the Commonwealth, whichever is sooner, and shall replace any defective, damaged, contaminated, or nonconforming products at no additional cost.