KDFWR Ventrac Slope Mower (Re-Bid)

The Kentucky Department of Fish and Wildlife Resources (KDFWR) is requesting bids for one Ventrac Tractor Model 4520Y KN with Kubota D902 engine and integrated accessories under RFB 660 2700000106, a re-bid of RFB 2700000086, with bids due September 4, 2026 at 12:00 PM Eastern Time. Kentucky resident bidders receive reciprocal preference under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities receive additional preference points.

The scope is a one-time purchase of a complete Ventrac slope-mower system comprising the tractor base with weight transfer, SDLA hand controls, four rear weights, front fenders, and foot pegs; accessories including 3-point hitch kit, Pro KN4520 kit, canopy kit with fan, dual wheel kit with black field trax, and digital slope gauge kit with slope indicator; and a Tough Cut HQ682 mower attachment with hydraulic flip-up kit. Delivery is to KDFWR at 1 Sportsman's Lane, Frankfort, Kentucky 40601.

Award uses best-value scoring: price (90 points), delivery time in working days (5 points), and warranty period in months (5 points). The lowest conforming price receives maximum points; other bidders score proportionally. The longest warranty and shortest delivery timeline receive maximum points on their respective criteria.

Vendors must submit electronically through Kentucky's Vendor Self Service (VSS) system and register at least 24–48 hours before the deadline. Required documentation includes Kentucky Tax Registration Form 10A100, Certificate of Authority (if applicable), Commonwealth affidavit attesting compliance with campaign finance law (and resident or qualified bidder status if claiming preference), and proof of Commercial General Liability Insurance at minimum $1,000,000 per occurrence / $2,000,000 aggregate. Automobile Liability and Professional Liability insurance are required if applicable. All proposed pricing must remain valid for 60 calendar days following the bid due date. Bid readings occur via conference line (877-746-4263, participant code 029361#) on September 4 at 3:00 PM ET. Vendors' written questions are due August 31, 2026 at 2:00 PM; KDFWR responses are due September 1 at 7:00 PM. Contact: Erin Eagan, KDFWR Purchasing Division, 502-892-4409 or Erin.Eagan@ky.gov.