Kantech Access Control Annual Maintenance ADEM Buildings

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for annual maintenance of Kantech access control systems at five Alabama Department of Environmental Management (ADEM) buildings for the period October 1, 2026 through September 30, 2027, with responses due September 23, 2026.

The scope covers preventive and corrective maintenance services only; all equipment is already installed at the five locations (Montgomery Main Building, Montgomery Lab Building, Decatur Building, Birmingham Building, and Mobile Building). No new installation or equipment procurement is required.

The total contract cost is capped at $25,000 for the initial one-year term and any renewals combined. The State reserves the right to renew annually by written agreement for up to five years from the effective date, provided the cumulative cost does not exceed $25,000. Price escalation requests may be considered during performance if material, labor, or other costs increase significantly, supported by manufacturer documentation and not exceeding industry-specific price indices or Consumer Price Index movement, with an annual increase cap of 5 percent of annual contract cost. All increases require written approval from both parties and cannot exceed the $25,000 ceiling.

Suppliers must register in Alabama Buys and submit responses electronically through that platform. Compliance is required with Alabama tax registration, E-Verify employment verification, sales tax collection and remittance obligations, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State conducts cost realism and price reasonableness analysis on all bids and reserves the right to cancel for convenience with reasonable notice.