Job Order Contracting for HVAC
Closed State & local contract opportunity
- Solicitation number
- 2026-RFQ-007
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Donna Alderson dalderson@cityofkingman.gov (928) 692-3118
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Kingman, Arizona is requesting qualifications for a Job Order Contract to provide comprehensive HVAC services across City facilities, with responses due July 28, 2026 at 12:00 p.m. Arizona time under RFQ 2026-RFQ-007. The City anticipates awarding three to five contracts based on qualifications review and potential interviews.
The scope encompasses emergency HVAC repairs with Priority Level 1 response requirements for critical facilities (IT/Data Rooms, Emergency Operations Center, Police Station, Fire Stations, and 911 Dispatch Center); preventative maintenance; replacement of rooftop units, split systems, and package units; new equipment installation; ductwork repair or replacement; controls and thermostat upgrades; air balancing and system commissioning; refrigerant management and compliance; energy efficiency improvements; and demolition and disposal of existing equipment. Contractors must maintain 24/7/365 availability unless waived in writing by the City. For Priority Level 1 emergency calls, contractors must respond within two hours or face liquidated damages of $200 per hour beyond the required response time. Priority Level 2 work must begin within 24 hours, Priority Level 3 within three weeks, and Priority Level 4 work times are mutually agreed.
Individual job order compensation should not exceed $2,000,000 unless a waiver is granted. Pricing is determined on a project-by-project basis using a pre-established unit price book and competitively bid coefficient. Contractors must maintain current Federal, State, and local licenses and registrations, including a City of Kingman business license, and comply with all applicable safety, immigration, and employment laws. Performance-based bonding is required on a project-by-project basis as directed by the Project Manager.
A non-mandatory pre-proposal meeting is scheduled for June 30, 2026. Questions are due July 13, 2026, with addenda due July 17, 2026. The City anticipates issuing a Notice of Intent to Award by August 12, 2026, with City Council approval scheduled for September 15, 2026. The contract term is one year with four optional one-year renewal periods commencing upon award.
Opportunity text
NOTICE OF REQUEST FOR QUALIFICATIONS
Job Order Contracting for HVAC
2026-RFQ-007
The City of Kingman, Arizona ("City) is soliciting competitive Statements of Qualifications (SOQs or RFQs) from qualified firms for A Job Order Contract (JOC) to provide annual HVAC services for the City of Kingman. Responses are due by 12:00 pm, Arizona time, on Tuesday, July 28, 2026. The City may reject any Response not in compliance with all of the prescribed solicitation procedures and requirements contained herein. The City also reserves the right to reject any response when cancellation is in the best interest of the City.
Qualified firms must have the ability to • Emergency HVAC repairs. Work SHALL begin per special terms and conditions A. Priority Level 1 (IT/Data Rooms, Emergency Operations (EOC), Police Station, Fire Stations, and Dispatch Center) • Preventative maintenance of HVAC systems • Replacement of rooftop units (RTUs), split systems, and package units • Installation of new HVAC equipment • Ductwork repair or replacement • Controls and thermostat upgrades • Air balancing and system commissioning • Refrigerant management and compliance • Energy efficiency improvements • Related electrical and mechanical work • Demolition and disposal of existing equipment
The Request for Qualifications (RFQ) may be obtained by visiting the City of Kingman's website: https://procurement.opengov.com/portal/cityofkingman.
Respondents wishing to submit questions regarding this RFQ must do so by 12:00 pm, Arizona time, on Monday, July 13, 2026. Questions must be submitted through the procurement portal.
Responses must be submitted through the OpenGov procurement portal.
Responses must be submitted by 12:00 pm on Tuesday, July 28, 2026. The City may reject any response not in compliance with all of the prescribed solicitation procedures and requirements contained herein. The City also reserves the right to reject any response when cancellation is in the best interest of the City.
Firms wishing to submit a response should register for a free OpenGov account at: https://procurement.opengov.com/signup . To receive notification of future solicitations, please subscribe to the City of Kingman OpenGov solicitations by clicking here: https://procurement.opengov.com/portal/cityofkingman?status=all. For detailed instructions on how to register and subscribe, you can also visit the City of Kingman's website at: https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list.
Mailed, faxed, hand-delivered, and e-mailed responses will not be accepted. mailed responses will be disposed of, unopened, and will not be returned to the respondent.
Thank you for your interest in working with the City of Kingman.
Donna Alderson
Files
| File | Type | Posted |
|---|---|---|
| Job_Order_Contracting_for_HVAC.pdf | ||
| AD94957_jnl.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity