Janitorial Services - Various Locations

Douglas County Board of Commissioners is requesting proposals for janitorial services across four county locations totaling approximately 530,000 square feet, with proposals due August 14, 2026 at 4:00 p.m. EDT and selection announcement August 25, 2026. A local-vendor preference of 5% applies to proposals within 5% of the lowest out-of-county bid, provided the vendor holds current occupational tax certification and proof of tax compliance.

The scope spans Douglas County Parks & Recreation (103,277 square feet), Fire & EMS (15,000 square feet), Administrative Buildings (277,334 square feet), and Courthouse (134,510 square feet). Services include day porter operations during business hours (8 a.m. to 5 p.m.), basic cleaning, floor care maintenance, and bi-annual or annual specialized services. The awardee provides all personnel, equipment, cleaning supplies, supervision, and incidentals.

The contract runs one year with four optional one-year renewals, with performance beginning January 1, 2027 through December 31, 2031. Proposers must demonstrate a minimum of five consecutive years of janitorial services experience and provide three or more references from comparable-sized entities or government agencies. A 5% bid bond is required, along with performance and labor/material payment bonds covering 100% of the annual contract price. Insurance must include workers' compensation, employers' liability ($500,000), auto liability ($1,000,000), comprehensive general liability ($1,000,000), and professional errors and omissions ($1,000,000).

Evaluation is based on technical proposals weighted at 100 points, covering firm qualifications, scope understanding, quality control plans, references, and cost proposals. A pre-bid meeting is highly recommended August 5, 2026 at 11:00 a.m. at the courthouse. Questions are due August 12, 2026 at 4:00 p.m. EDT. All submissions must be made electronically through BidNet Direct; late proposals will not be accepted.