Janitorial Services for City Hall & Annex

The City of Port Arthur, Texas is requesting proposals for janitorial services at City Hall and its Annex under RFP, with proposals due September 2, 2026 at 3:00 p.m. Central Standard Time and public opening at 3:15 p.m. the same day in City Council Chambers.

The scope covers comprehensive janitorial and custodial services for approximately 45,000 square feet across both buildings — basement through fourth floor of City Hall and first and second floors of the Annex. Services are performed five nights weekly, Monday through Friday, between 5:00 p.m. and 8:00 p.m., encompassing all floor surfaces, restrooms, stairwells, conference rooms, break rooms, and other designated areas. The contractor must furnish all supplies and equipment, employ a supervisor on site minimum twice weekly, and ensure all personnel have at least one year of janitorial industry experience. Proposers must submit three commercial references with at least five years of documented janitorial experience, a detailed project management plan, and certifications including non-collusion affidavits, conflict of interest disclosures, and House Bill 89 verification.

The contract term is one year with the possibility of two additional 12-month renewal periods. General liability insurance must be maintained at $500,000 to $1,000,000 depending on contract amount, and worker's compensation insurance is required. Invoices are submitted to the City's Accounts Payable department with payment issued net 30 days from invoice receipt. The City is exempt from sales tax; all proposals must exclude this charge.

Evaluation criteria allocate points as follows: experience (20 points), references (25 points), pricing (30 points), and project management plan (25 points), with award based on best value. A non-mandatory pre-bid conference is scheduled for August 20, 2026 at 10:00 a.m. at City Hall. Proposers must submit one original and three duplicate copies of their proposal along with a USB drive to the City Secretary's office.