Janitorial Services for Asheville Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (DEIPD) is soliciting bids for janitorial services at its Asheville office under an Invitation for Bid, with bids due August 7, 2026 at 2:00 PM ET and a mandatory pre-bid site visit on July 28, 2026 at 10:00 AM ET — attendance is required or the bid will be rejected.

The scope covers comprehensive cleaning and maintenance of a 9,860-square-foot single-story building located at 8 Barbetta Drive, Asheville, NC 28806, containing 36 offices, 2 conference rooms, 3 common areas, and 3 bathrooms serving an average of 20 daily staff and visitors. Services are required Monday through Friday after 5:00 PM ET and include daily trash removal and floor care; weekly restroom sanitation; and monthly or annual tasks including carpet shampooing, floor stripping and waxing, and venetian blind dusting (twice annually). The vendor must provide all cleaning supplies, equipment, and consumables, including EPA-registered disinfectants, toilet paper, paper towels, hand soap, and trash liners.

The initial contract term begins September 1, 2026 for one year, with the state holding options to renew for up to two additional one-year terms. Bidders must submit firm fixed pricing on Attachment A as a single line item for all services, supplies, and products, with separate line items for specific annual tasks. Award will be made to the lowest responsive bid that meets specifications, evaluated on past performance and total cost to the state. Vendors must be registered with the North Carolina Secretary of State and the eVP (Electronic Vendor Portal) system; failure to provide Secretary of State registration documentation within 10 business days of award will result in disqualification. Written questions are due July 29, 2026 by 4:00 PM ET, with responses provided July 31, 2026. The vendor must designate a contract manager and participate in periodic business review meetings; the vendor is responsible for all liability and damages caused by its employees or agents. All personnel must undergo background checks at vendor expense if requested and comply with federal and state employment verification requirements through E-Verify.