Janitorial Services - City Facilities

The City of La Marque, Texas is requesting sealed bids for janitorial services at eight city facilities under a one-year contract beginning approximately August 2026, with bids due July 29, 2026 at 10:00 a.m. and a mandatory pre-proposal conference on July 15, 2026 at 10:00 a.m. at La Marque City Hall.

The scope encompasses cleaning services at City Hall, Council Chambers, Police Department, Library, Fire Department facilities, Economic Development office, and Public Works facilities at varying frequencies ranging from one to three times per week. Services include entrance areas, offices, restrooms, and break rooms to specified cleaning standards. The contractor must furnish all supplies, materials, and equipment — including buffing machines, vacuums, carpet extractors, and chemical cleaning products — and conduct criminal background checks on all assigned employees. Additional services include carpet cleaning and shampooing two to four times annually at designated facilities. Contractors must provide proof of insurance and three to five business references from current clients.

Pricing must reflect all unit prices, quantities, and total costs with payment terms net 30 days. The City qualifies for tax exemption under Texas law, allowing contractors to purchase materials tax-free with an exemption certificate. A price revision clause permits bidders to note items where prices cannot be guaranteed for the full contract period, subject to 30 days written notice and limits on increases.

The contract term is one year with options to automatically renew for two additional one-year increments. The City reserves the right to award all sections to a single bidder or to separate bidders and to reject any or all bids. Performance deficiencies are subject to a three-step corrective action process, with potential termination for continued violations. Respondent questions are due July 15, 2026 at 5:00 p.m. CST, with answers provided by July 20, 2026. Award is anticipated August 10, 2026. Bids must be submitted in three copies plus a flash drive via hand delivery or mail; faxed or emailed bids are not accepted.