Janitorial Services

Bedford County, Virginia is requesting bids for janitorial services across thirteen county facilities under IFB #2026-19, with bids due June 17, 2026 at 3:30 p.m. and a pre-bid meeting on May 18 at 3:30 p.m. at the Administration Building (attendance optional but strongly encouraged).

The scope encompasses daily cleaning (Monday through Friday) at the Fire & Rescue Administration Building, Public Works Central Garage, Department of Social Services buildings, and Falling Creek Center; three-times-weekly cleaning at Parks & Recreation facilities; and weekly cleaning at emergency services and recreation centers, totaling approximately 57,886 square feet across multiple locations. The contractor supplies all equipment, resources, and qualified personnel including mops, buffers, cleaning solutions, and supervisory staff; the county provides consumable items such as toilet tissue, hand soap, and trash liners. The county prefers contractors with a minimum of one year of experience in janitorial or custodial services and requires criminal background checks for all employees prior to work on county property.

The initial contract period runs from July 1, 2026 through June 30, 2027, with four optional one-year renewal periods at the county's sole discretion and potential six-month extension by mutual agreement. Pricing remains firm throughout the initial contract period, with adjustments permitted only during the sixty-day period before renewal expiration and limited to documented increases supported by Consumer Price Index data or manufacturer letters.

The contractor must maintain Worker's Compensation and Employers' Liability insurance with statutory Virginia limits and Standard General Liability of $1 million per occurrence and $2 million aggregate, with the county named as additional insured on a primary and non-contributory basis. Award will be made to the lowest responsive and responsible bidder based on total base bid price. Monthly reporting with each invoice is required, detailing dates, times, and issues at each service location.