J02P5600028 - Ave Point

The Maryland State Highway Administration (SHA) is conducting a procurement for AvePoint DocAve software licensing through a Purchase Order Request for Proposal (PORFP) numbered BPM048806. The solicitation seeks to acquire 1,100 user licenses for DocAve Core for SharePoint and Office 365, which will enable MDOT and SHA to manage Internet and Intranet SharePoint site content, allowing business users to publish, backup, and restore data. The procurement is specifically for Commercial Off-the-Shelf (COTS) software to be used for managing internet business needs. Key submission requirements include providing screenshots of Manufacturer's Suggested Retail Price (MSRP) and being an authorized AvePoint reseller. The solicitation was posted on March 4, 2025, with proposals due by March 17, 2025, at 2:00 PM EDT, and vendor questions are required to be submitted by March 12, 2025, at 2:00 PM EDT. Proposals must be submitted through the eMaryland Marketplace Advantage (eMMA) e-procurement system, with pricing to remain valid for 90 days after the submission deadline.

This procurement is designated as a Small Business Reserve (SBR) procurement, which restricts participation to certified small businesses that meet specific statutory requirements under Maryland State Finance and Procurement Article. The contract is limited to Master Contractors previously awarded under contract 060B2490021 for COTS software. The contract term is scheduled from May 10, 2025, to May 9, 2026, with the state reserving the right to purchase more or less software based on available funding. Potential bidders must be authorized AvePoint resellers and provide comprehensive documentation demonstrating their qualifications. While specific budget ranges are not explicitly detailed, the procurement involves licensing for 1,100 user seats, which suggests a potentially significant contract value. The state will evaluate proposals based on compliance with solicitation requirements, vendor authorization, pricing, and ability to meet the specified software licensing needs for SharePoint and Office 365 content management.