Invitation For Bids 2026 Office Furniture

Head Start of Greater Dallas, Inc. has issued an Invitation for Bids (IFB #26-OF-Furniture) for office furniture to be used across all agency locations in Dallas County, Texas. The solicitation seeks to establish a requirements contract for a diverse range of office furniture, including chairs, desks, filing cabinets, workstations, tables, and shelving. The initial contract term is one year, with options for two additional one-year renewals, potentially extending the contract to a total of three years. A mandatory pre-bid conference is scheduled for August 22, 2025, at 9:30 a.m. in the agency's training room, with sealed bids due by October 8, 2025, at 9:30 a.m. The procurement will be evaluated on a "Best Value" basis, with primary consideration given to unit pricing, followed by quality, delivery/service, specification compliance, and small business/minority/woman-owned business status. Contractors must provide proof of liability insurance and demonstrate the ability to meet comprehensive customer service expectations, including quarterly site visits and professional problem resolution.

The solicitation strongly encourages participation from small businesses, minority-owned, and woman-owned businesses, aligning with the agency's federal funding requirements. Contractors are invited to help meet the 25% non-federal matching fund requirement through potential in-kind contributions or services. Pricing for the first contract year must remain fixed, with subsequent year price adjustments subject to mutual agreement between the agency and the vendor. While specific budget ranges are not detailed in the documentation, the comprehensive bid schedule suggests a substantial procurement across multiple furniture categories. Contractors must comply with various federal and state regulations, including equal opportunity and anti-discrimination requirements. The procurement appears open to multiple vendors who can demonstrate the capability to provide high-quality office furniture, professional service, and meet the agency's stringent operational and regulatory standards.