Investigate and Document Damaged Fiber Optic Conduit

The City of Richmond Department of Procurement Services is requesting quotes for investigation and documentation of damaged fiber optic conduit at the intersection of Cary Street and 8th Street, with quotes due October 21, 2026 at 2:00 p.m. under RFQ 847857cableRich.pdf. Award will be made to the lowest acceptable quote under Richmond City Code section 21-37.

The scope is limited to Closed-Circuit Television (CCTV) inspection and documentation of the fiber optic conduit that supports the city's traffic signal system communications. The contractor must identify the approximate damage location and extent of damage, document findings relative to existing manholes and the intersection, and submit a digital copy of the inspection video and a written summary report. No repair, replacement, excavation, or restoration work is included. Work must be completed within 30 calendar days of the Notice to Proceed, with operations limited to 9:00 a.m. to 3:00 p.m.

Personnel entering confined spaces must hold required confined-space training and certification. All staff must be qualified to work safely in the presence of medium- to high-voltage electrical equipment. The contractor must provide all labor, equipment, and materials for CCTV inspection and maintain Commercial General Liability Insurance with combined limits of not less than $1 million per occurrence, Automobile Liability Insurance with combined limits of not less than $1 million per occurrence, and either Professional Liability or Errors and Omissions Insurance with limits of not less than $1 million per claim.

The contractor must coordinate with Seth Gilley, Signal Shop Supervisor, at least 48 hours before work begins and with Christopher Koch, Streetlight Division, 10 days in advance. Prior to award, the contractor must register with the City's Supplier Registration Portal and provide banking information for electronic payments. Payment terms are Net 45 days following invoice submission.