INTENT TO SOLE SOURCE - DATAMAXX

The South Carolina Department of Corrections is issuing an Intent to Sole Source procurement for a web-based NCIC Full Function solution from Datamaxx Applied Technologies, serving Richland County and state criminal justice agencies. The procurement seeks a three-year contract for a secure information system that provides access to the National Crime Information Center (NCIC), Nlets, and SC Criminal Justice Network. Key system objectives include gathering criminal history on incoming inmates and employees, updating criminal justice information systems with inmate status and sentencing information, and entering and tracking warrants. The procurement is specifically for a solution that enables secure information capture and sharing across criminal justice platforms. Responses must be submitted by July 7, 2022, at 10:00 a.m., either physically to the SC Department of Corrections Purchasing Branch at 4530 Broad River Road, Columbia, SC 29210, or electronically via email to purchasing@doc.sc.gov with a specific subject line. No pre-bid conference or site visit is required for this solicitation. The procurement officer is Brittany Driggers, who can be contacted at 803-896-8533 or Driggers.brittany@doc.state.sc.us.

Datamaxx Applied Technologies is currently the only system approved by the South Carolina Law Enforcement Division (SLED) for secure access to criminal justice agencies, which establishes the basis for sole sourcing. Alternative vendors believing they can provide equivalent products and services may submit detailed responses by the stated deadline. Interested parties have five business days from the posting date to submit a notice of intent to protest and fifteen days to submit a formal protest to the Chief Procurement Officer at the Materials Management Office. While no specific budget range is mentioned, the three-year contract suggests a substantial investment in criminal justice information technology infrastructure. No specific set-aside designations or restrictions on responding organizations are explicitly outlined in the document. The procurement appears open to vendors who can demonstrate equivalent capabilities to Datamaxx's current solution. The final award will become effective after the opening date and time if no alternative responses are received, indicating a potential direct award to Datamaxx if no competitive alternatives are proposed.