Intent to Award RFP 260000002272

The Michigan Department of Transportation is awarding RFP 260000002272 for HVAC preventative maintenance services in the Grand Region, with an Intent to Award posted September 16, 2026 and a protest deadline of September 21, 2026.

The scope encompasses annual, quarterly, and semiannual preventative maintenance for rooftop units, air heaters, boiler CSD-1 inspections, and coil cleaning. The awardee must provide all necessary personnel, management, supervision, training, and equipment and must hold either a Michigan Mechanical Contractor License with classifications 1, 2, 5, or 7, or a Boiler Installer License classification 1B.

The contract value is $7,068.00 for year one and $21,204.00 for the three-year total term. Key deliverables include annual boiler maintenance at $2,022.00 and semiannual and annual services for mini-split units, rooftop units, controls, electric unit heaters, and exhaust fans.

Two proposals were submitted. The evaluation committee applied technical scoring across four weighted categories: quality of sample PM checklist (20 points), key personnel qualifications (30 points), vendor experience questions (45 points), and completion of required documentation (5 points). Advantage Mechanical-Refrigeration Inc scored 84 points, meeting the 80-point threshold for pricing evaluation; Hurst Inc, trading as Hurst Mechanical-Control Resource, scored 79 points and was deemed non-responsive. MDOT recommends award to Advantage Mechanical-Refrigeration Inc based on best value. The RFP was originally posted June 25, 2026 with proposals due July 10, 2026.