Insulation and Heat Trace Services

Austin Energy is requesting proposals for insulation and heat trace services at multiple municipal utility facilities in Travis County and Austin, with proposals due August 6, 2026 under RFP 1100 MMH3044. This is an as-needed contract with no guaranteed quantities or funding amounts.

Work encompasses inspection, repair, and installation of freeze protection systems across Decker Creek Power Station, Sand Hill Energy Center, three District Cooling Plants, Mueller Energy Center, Domain District Cooling Plant, and Austin Community College Highland Chiller Plant. Tasks include removal and replacement of non-asbestos insulation with calcium silicate and aluminum lagging; design, fabrication, installation, modification, troubleshooting, and removal of heat trace cabling, control panels, and power distribution systems; and ancillary plant modifications. Equipment and materials must operate within 0°F to 120°F ambient temperatures.

Contractors must demonstrate seven years of experience performing insulation work on utility boilers and Heat Recovery Steam Generators and seven years of experience designing, repairing, and installing freeze protection systems for industrial utility applications. Heat trace manufacturers must maintain current ISO 9001 certification.

The contract has an initial 12-month term with up to four additional 12-month renewal periods at Austin Energy's sole discretion. Austin Energy reserves the right to award multiple contracts to different vendors and to self-perform work or utilize other contractors for covered services. Project pricing is determined on either a time-and-materials not-to-exceed or firm fixed-price basis, with awards based on submitted price, ability to meet project schedules, contractor availability, experience, and operational needs. Contractors must respond to emergency requests within four hours and be on-site within twenty-four hours. Deliverables include weekly progress reports and detailed final reports within thirty days of project completion containing field observations, shop test results, color photographs, as-built documentation, and warranty information.