Installation Services for Public Safety Two-Way Radios

The City of Pasadena is requesting sealed bids for as-needed installation services for public safety two-way radio equipment, with bids due August 13, 2026 and questions due August 5, 2026. The contract is funded by FEMA emergency resources and Pasadena general fund.

Scope encompasses removal, installation, programming, configuration, testing, commissioning, troubleshooting, system integration, acceptance testing, documentation, training, and post-installation support for mobile, portable, base station, and dispatch radio equipment deployed across more than 2,500 subscriber radios serving Police, Fire, Public Works, Water and Power, Transportation, Code Enforcement, Parks and Recreation, and other municipal operations. Work will be performed in City vehicles (patrol vehicles, fire apparatus, ambulances, trucks, vans, buses, specialty response units) and facilities (dispatch centers, fire stations, police facilities, maintenance shops). Contractor must furnish all labor, tools, equipment, and incidental materials in accordance with manufacturer specifications, applicable industry standards, and City requirements.

Contractor personnel must possess a minimum of three years of full-time experience performing installation, removal, programming, configuration, testing, commissioning, and maintenance of mobile and fixed two-way radio communications systems, with demonstrated experience working with Motorola Land Mobile Radio (LMR) systems, including Motorola APX Series or equivalent public-safety subscriber units. All work must comply with Motorola installation guidelines, APCO Project 25 standards, FCC requirements, OSHA regulations, NEC standards, and Americans with Disabilities Act accessibility requirements.

The initial contract term is three years from execution, with two optional one-year extension periods subject to City Manager approval. The City does not guarantee minimum quantity of work; all work performed only upon authorization through individual work orders or purchase orders. Bids will be evaluated based on lowest Grand Total Price; award goes to the lowest responsive and responsible bidder. Factory warranties on all materials furnished are required, with a minimum two-year warranty period following City acceptance.

Bidders must comply with Pasadena Living Wage Ordinance (for contracts exceeding $25,000), City Minimum Wage, California prevailing wage requirements, and Construction and Demolition Waste Management Ordinance (75% diversion minimum). Performance and Labor & Materials Bonds are not required. Contractors must submit a Pasadena Business License, State of California Department of Industrial Relations clearance, Relevant Experience Form documenting five completed projects, and completed required forms (Vendor Questionnaire, Non-Collusion Declaration, Disclosure of Lobbying Activities, Federal Required Certification). Delivery shall not exceed ninety days after purchase order receipt.