Information Services-Water Cooler

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for water cooler information services for customer #019026, with responses due October 9, 2026.

Suppliers must register in Alabama Buys and submit responses electronically through that platform by the close date. Responses must acknowledge receipt of the solicitation and all amendments, certify compliance with all terms and conditions, and confirm no engagement in collusion or bid-rigging. E-Verify enrollment verification for employees working in Alabama is required, as is Alabama tax certification and Secretary of State registration for foreign corporations.

The contract may be renewed annually by written agreement and carries a total cost not to exceed $25,000 with a maximum term of five years from the effective date. Pricing is subject to cost realism and price reasonableness review at the sole discretion of the Chief Procurement Officer. Price escalation requests may be considered if material, labor, or other contract components increase significantly through no fault of the supplier, provided increases do not exceed those reflected in industry-specific price indices or the Consumer Price Index and do not surpass 5 percent of the annual contract cost; all price increases require written approval from both parties. Suppliers must accept multiple forms of electronic payment at no additional cost to the State. The State maintains sovereign immunity and does not agree to indemnify suppliers. Disputes not resolved through negotiation shall utilize non-binding alternative dispute resolution in Montgomery, Alabama.